THINGS NEED TO NOTICE WHEN USING E-INVOICES GENERATED FROM POS CASH REGISTER

  • Koo Jin Young
  • 29/11/2023
  • 36

1.CONDITIONS TO APPLY E-INVOICES GENERATED FROM POS CASH REGISTER

Based on guidance in Section 3 of Official Letter 15461/CTTPHCM-TTHT in 2022, the conditions for applying e-invoices generated from POS cash registers include:

  • Being able to transact with the tax authority by electronic means (such as a digital signature registered with the tax authority to be granted an electronic tax transaction account);
  • Having information technology infrastructure (such as computers or electronic devices with internet connection, email);
  • Using e-invoice software – this is software that can issue e-invoices and transmit e-invoice data to both the buyer and the tax authority;

In addition to the above basic conditions, if the taxpayer wants to use e-invoice with tax authority’s code generated from the cash register, only needs to change the e-invoice software to meet the format standards of invoice data specified in the Decision No. 1510/QD-TCT dated September 21, 2022 of the General Department of Taxation.

2.ADVANTAGES OF APPLYING E-INVOICES GENERATED FROM POS CASH REGISTER

Based on content in Section 5 of Official Letter 15261/CTTPHCM-TTHT in 2022, the advantages of applying e-invoices generated from POS cash registers are as follows:

  • Be proactive 24/7 in issuing invoice when there is a sale of goods and services, thoroughly handling problems about the delay between the time of payment and the time of invoice;
  • Help taxpayers take the initiative in handling errors arising right on the taxpayer’s device;
  • On each invoice, not required to have the seller’s digital signature;
  • Expenses for purchase of goods and services on invoices generated from cash registers shall be determined as expenses with sufficient legal invoices and documents.
  • Buyers can receive e-invoices immediately upon payment, buyer’s information (such as tax or ID card/passport will create favorable conditions for buyers to participate in the “Lucky Invoice” program of the Tax sector;

Taxpayers only have to transfer the used e-invoice data once a day at the end of the day to the tax authority. The data will be transferred via the organization providing the service of receiving, transmitting and storing electronic data.

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